Online Purchase Order Maker
A clean purchase order in a couple of minutes. Enter your company once, then the supplier, the items with quantity, rate, discount and tax, and the delivery and payment terms. Choose your currency and date format; the PO totals itself and shows the amount in words. Print it, save it as PDF to email, or download it as Excel or Word. Your company details stay saved on this device and the PO number moves to the next one each time.
What's inside
- Your company details, currency (₹, $, €, £, AED and more) and date format, saved on this device
- Supplier name, address, tax ID and quotation reference
- Item lines with code, description, quantity, unit, rate, discount percent and tax percent
- Freight or other charges, tax label of your choice (GST, VAT, Sales tax), totals and amount in words
- Delivery terms (delivered to our site, ex-works, FOB, CIF, DAP, DDP and others), delivery date and address, payment terms and conditions
- Print / PDF, .xlsx and .docx downloads; works offline once the site is installed as an app
How to use it
- Type your company name, address, tax ID and contact once, and choose your currency and date format. They stay saved on this device.
- Enter the PO number, date, supplier details and the supplier's quotation reference if any.
- Add the items: description, quantity, unit, rate, discount and tax percent. Use "Add item" for more lines.
- Choose the delivery terms, type the delivery date, delivery address and payment terms, and add freight if you pay it separately.
- Check the preview, then press Print / PDF, or download the PO as Excel or Word.
Tips
- Quote the supplier's quotation number and date on the PO so both sides refer to the same prices.
- Delivery terms decide who pays freight and who carries the risk in transit. If you use Incoterms, write the place after the term (for example FOB Mumbai port).
- Record each PO line in the Purchase Order Register workbook so pending deliveries are followed up.
- For India, choose ₹ and the tax label GST; the amount in words then uses lakh and crore.
Questions and answers
Is my data sent anywhere?
No. The PO is built in your browser. Your company details and the last PO number are saved only in this browser on this device.
Can I show tax as GST or VAT?
Yes. Type the tax label you use; each line has its own tax percent, and the totals show tax by rate.
Which currencies can I use?
Indian rupee, US dollar, euro, pound sterling, UAE dirham, Saudi riyal, Singapore dollar, Australian dollar, Canadian dollar, South African rand, Nigerian naira, Kenyan shilling, Pakistani rupee, Bangladeshi taka, Sri Lankan rupee, Nepalese rupee and Malaysian ringgit.
Is a purchase order a contract?
Once the supplier accepts it, a PO is usually treated as the agreed terms of the purchase. For large or unusual purchases, have your terms checked by a professional.