Meeting Minutes (Word)
A clear minutes-of-meeting (MOM) format: who was there, what was discussed, what was decided and who will do what by when. The action items table is the part people read, so it comes right after the decisions.
Free · no sign-up · opens in Microsoft Word, Google Docs, LibreOffice and WPS Office. Files contain no macros.
Preview
Real view of the file with its sample data (yellow cells are where you type).
MINUTES OF MEETING
[Meeting title]
| Date | [DD-MM-YYYY] | Time | [from – to] |
| Venue / link | [ ] | Called by / chair | [ ] |
| Minutes by | [ ] | Next meeting | [DD-MM-YYYY] |
Attendees
[Name (role)], [Name (role)], [Name (role)]
Apologies (absent)
[Name], [Name]
Agenda, discussion and decisions
| # | Agenda item | Discussion (key points) | Decision |
| 1 | Review of previous action items | [ ] | [ ] |
| 2 | [Agenda item] | [ ] | [ ] |
| 3 | [Agenda item] | [ ] | [ ] |
Action items
| # | Action | Owner | Due date | Status |
| 1 | [What exactly will be done] | [One person] | [DD-MM-YYYY] | Open |
Any other business
[ ]
Minutes approved by: ____________________ Date: ____________
…
What's inside
- Meeting title, date, time, place or link, chair and minute-taker
- Attendees and apologies
- Agenda with discussion notes and decisions for each point
- Action items table: action, owner, due date, status
- Next meeting date and approval line
How to use it
- Open the file before the meeting and fill in the title, date and agenda.
- During the meeting, note discussion points and decisions under each agenda item.
- Write every agreed task in the Action items table with one owner and a date.
- Send the minutes the same day by email or chat, as PDF (File › Save As › PDF).
Tips
- Write decisions, not conversations: one or two lines per point.
- Start the next meeting by reviewing the previous action items.
Questions and answers
What does MOM stand for?
Minutes of meeting: the written record of a meeting.
Who should write the minutes?
Anyone except the person leading the meeting, so the chair can focus on the discussion.