Bank, Government & Housing Letter Formats: 27 Templates (Word)
Twenty-seven letters for dealing with banks, government offices, the police, landlords and housing societies, in one Word file. Each letter names the right recipient (The Branch Manager, The Public Information Officer, The Station House Officer, The Secretary) and contains the details the office will look for, such as account number, cheque details, consumer number, ARN or flat number.
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Preview
Real view of the file with its sample data (yellow cells are where you type).
Bank, Government & Housing Letter Formats
27 letters for banks, government offices, the police, landlords and housing societies, ready to fill in.
How to use this file
• Replace every yellow [bracket] with your own detail, then remove the highlight (Home › Text Highlight Colour › No Colour).
• Where two forms are shown (he/she, son/daughter), keep the one that fits and delete the other.
• Delete any sentence that does not fit your case. Sign above your name and keep a copy of what you send.
• The online letter writer at toolkit.groupchaton.com fills 78 letter types in English or Hindi from a short form.
What each office needs to see
| Office | Address it to | Always include |
| Bank branch | The Branch Manager | Account number, account type, your registered mobile, signature as in bank records |
| Municipal corporation / council | The Municipal Commissioner or Executive Engineer | Exact locality and ward, since when the problem exists, photos if possible |
| Electricity / water department | The Assistant Engineer / SDO or Executive Engineer | Consumer or connection number, copy of the latest bill |
| Any public authority (RTI) | The Public Information Officer | Clear numbered questions, the period, the ₹10 fee details (or BPL proof) |
| Police station | The Station House Officer (SHO) | Date, time and place, description and value of the item, your ID |
| Passport office / Aadhaar centre | The Passport Officer / Officer-in-charge | ARN or last 4 digits of Aadhaar, list of self-attested documents |
In this file
| 1 | Bank account closure |
| 2 | Change of address in bank account |
| 3 | New cheque book request |
| 4 | Bank statement request |
| 5 | Loan application |
| 6 | Block lost ATM / debit card |
| 7 | Stop payment of a cheque |
1. Bank account closure
Fill in: Account number, Account type, Reason, Move the balance to account no.
Date: [DD-MM-YYYY]
To, The Branch Manager [Bank name] [City]
Subject: Request to close my [savings / current] account No. [Account number]
Dear Sir/Madam,
I hold a [savings / current] account, No. [Account number], at your branch. I wish to close this account as [Reason].
Kindly close the account and pay me the remaining balance by transfer to my account No. [Move the balance to account no.]. I am returning the unused cheque leaves and my debit card with this letter.
A self-attested copy of my identity proof is attached.
I shall be thankful for your kind consideration.
Thanking you,
Yours faithfully, [Your full name] [Your address] Mobile: [ ] A/c No.: [ ]
Enclosures: 1. Unused cheque leaves 2. Debit card 3. Copy of ID proof
2. Change of address in bank account
Fill in: Account number, New address
Date: [DD-MM-YYYY]
To, The Branch Manager [Bank name] [City]
Subject: Change of address in account No. [Account number]
Dear Sir/Madam,
I hold account No. [Account number] at your branch. I have moved house, and my new address is: [New address]
…
What's inside
- 11 bank letters: account closure, address change, cheque book, statement, loan application, block a lost card, stop payment, mobile number change, nominee, failed transaction complaint, NOC after loan closure
- 9 government and police letters: garbage and drains, roads and street lights, water supply, electricity, RTI application, theft FIR request, lost documents report, passport and Aadhaar address proof covering letters
- 7 housing letters: repair request and notice to vacate to a landlord, deposit refund, rent increase notice and rent reminder from a landlord, complaint and NOC request to a housing society
- Every detail to fill in marked as a yellow [bracket]
How to use it
- Find the letter you need in the contents table at the start.
- Fill in every yellow [bracket], especially account, cheque, consumer or flat numbers, which the office needs to find your record.
- Attach self-attested copies of the documents mentioned in the letter and list them under Enclosures.
- Print, sign, and ask the office to stamp your copy as received.
Tips
- For a failed ATM or UPI transaction, complain to your bank first; if it is not resolved within 30 days you can complain to the RBI Ombudsman online.
- The RTI fee of ₹10 applies to central government offices and most states; a few states charge differently, and people below the poverty line pay no fee.
- Many police departments let you report lost documents online and download the report at once; use the letter when you have to go to the police station.
- Rent letters should follow your rent agreement: notice periods, increases and deposit refunds are whatever the agreement says.
Questions and answers
Do banks accept handwritten or printed letters?
Yes. Most branches accept a signed letter for requests like address change, cheque book, stop payment or account closure, although some ask you to fill their own form as well. Carry your ID proof.
Who do I address an RTI application to?
To the Public Information Officer (PIO) of the office that holds the information. If you do not know the name, "The Public Information Officer" and the office address is enough.
Is the police complaint the same as an FIR?
The letter is your written complaint asking the police to register an FIR. The FIR itself is written by the police, who must give you a free copy.